Executive Assistant – Advertising, Marketing, and Partnerships (With a Focus on Charities)

<p><strong>Job Description:</strong></p> <p>We are seeking a highly organized, proactive, and personable Executive Virtual Assistant to provide comprehensive administrative and personal support to the founder of a fast-growing agency. The role involves managing communications, coordinating schedules, booking travel, and ensuring seamless operations. The ideal candidate is detail-oriented, tech-savvy, adaptable, and comfortable engaging in client-facing interactions.</p> <p><strong>Key Responsibilities:</strong><br /> Inbox Management: Review, prioritize, and respond to emails; follow up on inbound leads to ensure no opportunities are missed.<br /> Calendar Management: Schedule meetings, manage time zones, and ensure optimal use of executive’s availability.<br /> Travel &amp; Logistics: Book flights, hotels, cars, and manage other travel arrangements.<br /> Personal Errands &amp; Tasks: Coordinate tasks such as dry cleaning or other personal arrangements as needed.<br /> Client Coordination: Communicate professionally with clients via email, WhatsApp for Business, and occasional phone calls to provide updates or confirm details.<br /> Task Follow-Up: Proactively follow up with leads, clients, and the executive to ensure actions are completed.<br /> Innovation &amp; Problem-Solving: Suggest and implement ideas to streamline operations and improve efficiency.<br /> Accountability Support: Serve as a point of accountability for the executive to ensure deadlines and commitments are met.</p> <p><strong>Must-Haves:</strong><br /> Proven experience as an Executive Assistant or similar support role.<br /> Strong communication skills (written &amp; verbal) with a confident, client-facing demeanor.<br /> Proficiency in Google Suite, Asana, LinkedIn, and WhatsApp for Business.<br /> Highly organized with excellent time management skills.<br /> Ability to work Eastern Time core hours and occasionally adjust to European time zones.<br /> Proactive, resourceful, and able to think on their feet with an entrepreneurial mindset.<br /> Comfortable following up assertively with the executive, clients, and leads.</p> <p><strong>Work Schedule:</strong><br /> Part-time then transition to Full-time<br /> EST</p> <p><strong>Why Join Assist World?</strong><br /> 100% REMOTE<br /> $50 birthday bonus<br /> $200 testimonial bonus<br /> $300 tenure bonus every 6 months<br /> $500 entry monthly raffle<br /> NO TRACKER. NO PROBLEM!</p>